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Agency : Department of Corrections - Vandalia Correctional Center
Closing Date/Time:11:59 pm, 07/31/2023
Salary: Anticipated Starting Salary $4,718/month; CBA applies; Full Range: $4,718 - $6,925/month
Job Type: Salaried Full Time
County: Fayette
Number of Vacancies: 1
Plan/BU: RC014
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number: 28298
While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
Position Overview
The Illinois Department of Corrections is looking for a motivated organized individual to complete administrative secretarial work. The candidate will perform highly confidential and sensitive work including preparation and keyboarding of documents which have an impact on the facility’s program operations, policies, procedures, as well as labor relations and collective bargaining issues. We encourage all interested candidates to apply according to the instructions listed on the job posting.
Job Responsibilities
- As an administrative secretary, conducts special projects and studies by gathering data, coordinating, monitoring the completion of projects.
- Prepares and keyboards documents of a confidential nature including minutes of executive staff meetings and labor management meetings.
- Coordinates workflow to and from Warden's Office.
- Serves as a receptionist.
- Composes correspondence in response to inquiries and request for materials, as authorized signs the Warden's name to letters and vouchers.
- Establishes and maintains files for the Warden's office.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill, and mental development equivalent to completion of two (2) years of secretarial or business college and three (3) years of secretarial experience, or completion of high school and five (5) years of secretarial experience.
- Requires the ability to keyboard accurately at 55 words per minute.
Preferred Qualifications (In Order of Significance)
- Prefers at least three (3) years of experience with office management.
- Prefers at least three (3) years of experience with agency programs, rules, and regulations.
- Prefers at least three (3) years of experience with manual and automated office equipment.
- Prefers extensive knowledge of composition, grammar, spelling, and punctuation needed to compose correspondence with various entities on a daily basis.
- Prefers extensive knowledge of basic mathematics, which will be used to compute data in various reports.
- Prefers at least three (3) years of experience compiling reports that are confidential in nature.
- Prefers at least two (2) years of experience to multitask and prioritize a heavy workload to meet deadlines.
- Prefers at least two (2) years of experience in record keeping and filing.
- Prefers the ability to establish and maintain satisfactory working relationship with fellow workers.
- Prefers excellent communication and interpersonal skills.
Conditions of Employment
- Requires ability to pass the IDOC/IDJJ background check.
- Requires ability to pass a drug screen. On January 1, 2020, the Cannabis Regulation and Tax Act made it legal for residents over the age of 21 to produce, consume and sell cannabis in Illinois. Please note that although the law has changed, the Department will continue to enforce the Department’s zero tolerance Drug Testing policy. The use of unauthorized drugs, including cannabis, by an employee, regardless of the position held is prohibited.
- Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
About the Agency
The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included.
Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression.
The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization.
Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities.
The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.
Work Hours: 8:00 a.m. - 4:00 p.m. Mon-Fri, Sat/Sun off
Work Location: 1876 US Highway 51 Vandalia, IL 62471-4008
Agency Contact:
Heather Whitten
Email: heather.whitten@illinois.gov
Phone #:618-283-4170 ext. 2140
Job Family: Office & Administrative Support
This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
